Whether you are already a Gallery Bride or considering The Gallery for your big day, here are The Gallery’s guidelines to assist you in planning your wedding. In this document, you will find most of the answers to your questions regarding wedding & event planning at The Gallery. It is our hope that knowing and understanding our Policies & Procedures, what is expected, and or acceptable will help you host a seamless & fabulous event with us.
The Gallery’s FAQ’s, Policies & Procedures and responsibilities are as follows:
How many guests can The Gallery accommodate?
Maximum capacity is 300. Guest counts exceeding 300 will need special approval.
Do you provide guest parking and is there a charge?
Our guest parking is complimentary and can accommodate up to 110 cars. This equates to approximately 300 guests.
How many guests can be seated in the first floor ballroom?
We recommend no more than 18 – 60” round tables with seating for 8 - 10 guests each. This allows space for a dance floor, cake table, DJ table, and buffet setup.
How many guests can be seated in the second floor bar area and overflow room?
What is The Gallery’s capacity for outdoor receptions & events?
The large first floor patio will accommodate 14 – 60” round tables around the fountain, 8 – 60” round tables on the small first floor patio, and 6 – 60” round tables on the upstairs patio. Tables may be arranged both indoors and outdoors if desired.
What is the seating capacity for an outdoor ceremony on the large first floor patio?
300 – White wooden garden chairs will be used for your ceremony seating.
What is the seating capacity for an outdoor ceremony on the small first floor patio?
120 – White wooden garden chairs will be used for your ceremony seating.
Is The Gallery handicap accessible?
Yes, the first floor of The Gallery is handicap accessible; we have a handicap ramp located next to the handicap parking area. All restrooms are also handicap accessible. The Gallery does not have an elevator to the second floor.
Does The Gallery provide Security?
Each event shall require Police monitoring during the hours of the event. Two Police Officers will be present for all events.
For events in excess of 200 guests, two Police Officers shall be present throughout the event. The cost of security will be billed to Client at the current rate for Police Details of $40.00 per hour for each officer.
How much time is allotted to setup for our event?
You will have three hours immediately prior to your event for setup. This includes access to the bride and groom suites, if your ceremony is at The Gallery, as well as the ceremony and reception space, bar area and the catering kitchen.
Brides & Grooms have access to both suites 3 hours prior to their event for dressing and relaxing, if your ceremony is at The Gallery. If your ceremony is off-site you may rent both suites at an additional cost per hour.
- Snacks and alcohol may be brought into the suites during the 3-hour getting ready period.
Please contain food and drinks to the table; no eating, drinking or applying makeup on the sofa. Once the event begins all alcohol must run through the bar. No alcohol may be brought in or out of the suites after this time.
Once dinner begins, both suites will be locked for the protection of your personal items. If entrance is needed, please see the Venue Manager or one of the police officers and they will be happy to let you in.
The suites are for the groom and his groomsmen only, the bridal suite is for the bride and her bridesmaids only. NO children or guests are allowed in either suite. If children are part of your wedding party, they must arrive dressed and ready to go.
The Bridal Suite is a gift to you so please treat it with respect. Please do not move the furniture or take it outside of the suite. Please leave the room in the condition it was found in.
Damage or excessive cleaning required will result in a $250 cleaning fee; this applies to both suites.
Children attending the wedding are expected to be supervised and watched by their parents or a baby-sitting service at all times. The upstairs overflow room may be used for the children’s space.
If children are unsupervised their parents will be asked to leave.
How are The Gallery Floor Plans handled?
A Gallery floor plan, inventory list of tables and chairs available, as well as a Wedding Vendor form will be emailed to you by The Gallery thirty (30) days prior to your event. It is your, or your planners responsibility to draft and submit the floor plan, as well as the completed Wedding Vendor form thirty days (30) prior to the event. A final draft of the floor plan is due fourteen (14) business days prior to the event.
Bride & Guest Parking:
The Wedding party may park in the front and guests are to park in the back-guest parking lot.
Vendors may park in the Handicap area only to unload; please do so as quickly as possible so other vendors may do the same. Once unloaded please move all vehicles to the back-parking lot. All employees of the vendors are to park in the back-parking lot as well.
Setup & Teardown:
How much time is allotted to tear down after our event and what am I responsible for?
You will have one hour for tear down immediately following your event. You are only responsible for taking any personal belongings, and or any decorative items that you may have brought. All items brought/provided by vendors, must be removed during the one hour tear down time allotted.
What will The Gallery staff take care of before, during, and after my event?
Is a rehearsal time included for my ceremony?
In the event of inclement weather what is the backup plan for outdoor ceremonies?
For groups of 100 or less the upstairs overflow room may be used for your ceremony. For groups exceeding 100, the downstairs ballroom is a lovely alternative for your ceremony. We recommend using the brick wall in front of the mirror as your ceremony site.
Music & Entertainment:
Bands and DJ’s are welcome at The Gallery. As with all vendors they may arrive 3 hours prior and teardown is 1 hour post event. Additionally, they must bring all equipment, tools, etc. that they may need. All wiring must be taped down neatly, using Gaffers tape.
Does The Gallery have a sound system that we may use?
May I use a catering company that is not on The Gallery’s Preferred Vendor list?
Yes; Approved, licensed and insured catering companies are welcome at The Gallery, as long as they provide the required documentation 90 days prior to your event.
What is required from my vendors, caterer and beverage/bar service?
Are tables and chairs included in my rental of The Gallery?
Are linens, dishware, glassware, flatware or any decor included in my rental?
May we add additional time to our event?
May we use real candles indoors & outdoors?
May we use sparklers for our exit?
May we use The Gallery to take our Bridal Portraits?
What spaces are included in the rental of The Gallery?
The Gallery hosts one event per day; therefore the entire space is at your disposal. Including the bride and groom suites for on-site wedding ceremonies, all outdoor patio areas, as well as the first floor ballroom, the upstairs bar area, and the overflow room.